Service — Content Digitization & Transformation
We convert print, video, and analog content into structured, accessible, multi-format digital assets — built for reuse, discoverability, and global distribution across platforms and audiences.
What We Do
Every organization has decades of knowledge locked in formats that are invisible, inaccessible, or unusable: scanned PDFs that can't be searched, print manuals that can't be updated, training materials formatted for one platform that can't be reused on another, video archives with no transcription or indexing. This content has real value — but in its current state, it costs more to maintain than it delivers in use.
Content digitization is the process of liberating that value. At AFI Digital Services, we work with enterprises, NGOs, academic institutions, and international publishers to convert legacy content into structured, accessible, multi-format digital assets that can be discovered, repurposed, distributed, and maintained. We don't just scan documents — we transform them into structured information objects with proper semantic tagging, accessibility compliance, and metadata that makes them findable and functional across any platform.
We handle all content types and all scales: a library of 1,200 legacy publications digitized in 14 weeks, a decade of policy documents transformed into a structured knowledge base, a catalog of training videos transcribed, captioned, and republished in five languages. Every engagement is run with the same rigour: a content audit first, a defined output specification before any transformation begins, and quality assurance at every stage.
Our output formats cover the full spectrum — from WCAG-compliant HTML and accessible PDF to EPUB, SCORM packages, structured XML/JSON data, and custom CMS-ready formats. We design the output to fit your infrastructure, not force you to change it.
Capabilities
Eight specialist capabilities covering every type of content transformation — from scanned paper archives to interactive digital publications, across every output format your audience needs.
Our Process
Five structured phases from content audit to final repository delivery — with defined quality gates, format specifications agreed upfront, and full chain-of-custody documentation throughout.
Typical Engagement Timeline
We begin by auditing your existing content estate — cataloguing all assets by type, format, volume, age, and current accessibility status. We assess the condition of source materials (scan quality, original file formats, language variants, rights clearances), identify content that requires special handling, and produce a prioritised Content Inventory Report. For large archives, we provide a stratified sample analysis before committing to a full scope estimate.
We agree the full technical output specification: formats (HTML, PDF/UA, EPUB3, XML, SCORM, JSON), metadata schema, naming conventions, folder structure, accessibility standard, language variants, and delivery packaging. We then run a pilot batch of 20–50 representative items — covering the most complex cases in your collection — and present the output for your review and sign-off before full production begins. No surprises at delivery.
Full-scale production runs in structured batches — typically 10–15% of total volume per cycle — with a defined QA checkpoint after each batch before the next begins. Quality assurance covers OCR accuracy, structural tagging integrity, accessibility compliance (automated + manual review), metadata completeness, and output format validation. Issues found in QA are logged in a shared tracker and resolved before that batch is signed off. Every asset gets a unique identifier and is tracked through the pipeline.
Before final delivery, we provide structured access to the complete output set and a random sample review pack — covering items from each batch, each content type, and each language variant. You use our review template to flag any issues. We run a final rectification pass on all flagged items and provide a conformance certificate covering accessibility compliance and format validity for the complete deliverable set.
Final delivery of the complete output set — packaged to your specified folder structure, naming convention, and delivery medium (secure transfer, cloud storage, or direct CMS upload). Where required, we provide CMS integration support to ingest assets directly into your repository, DAM, or knowledge management platform, including import mapping, bulk upload scripting, and post-ingestion verification. Full delivery manifest and metadata export included.
Case Studies
Two recent large-scale engagements — demonstrating how legacy content becomes a live, accessible, distributed digital asset.
Technology & Tools
Purpose-selected tools for each stage of the digitization pipeline — from high-volume OCR and document processing to accessibility validation and structured content authoring.
Related Services
Tell us about your content estate — the volume, the formats, the output requirements, and the deadline you're working to. We'll respond within one business day with an initial scoping assessment.